What an aircon servicing quotation should include
Record your business name and contact details, a customer label, quotation date and validity period. Confirm the service, number of units and unit type before calculating the price. Add the service area, access requirements and requested date. Keep an unconfirmed appointment clearly marked as a request.
Separate the unit charge, minimum service charge, visit fee and applicable tax. Explain what is included and what would need a separate assessment. A customer should be able to tell whether the quote covers general servicing, chemical wash, or a different job.
A worked quotation using illustrative rates
These figures demonstrate the calculation; they are not Singapore market rates or recommended prices. Suppose your approved rate is S$25 per unit, with a S$50 minimum service charge and a S$10 visit fee.
| Item | Calculation | Amount |
|---|---|---|
| General servicing | 3 × S$25 | S$75.00 |
| Minimum adjustment | S$75 exceeds S$50 minimum | S$0.00 |
| Visit fee | One visit | S$10.00 |
| Subtotal | Before applicable tax | S$85.00 |
The minimum is a floor, not an extra S$50 charge. With one unit at S$25, the service subtotal becomes S$50; the visit fee then makes S$60 before applicable tax. Review your own tax treatment before issuing a quote. The iServices subscription GST is separate from the tax your aircon business charges its customers.
Use scope to prevent misunderstandings
Write down the unit type and service included. State how you handle parts, repairs, additional work, difficult access and parking charges where applicable. Avoid presenting a repair price as confirmed before assessing the fault. Chemical wash and overhaul should not be treated as interchangeable services.
Editable scope wording
Quotation for [service] on [number] [unit type] units at [area]. Includes [approved scope]. Excludes [parts, repairs and other exclusions]. Additional work requires a separate quotation and approval. Requested date: [date], subject to availability confirmation. Quote valid until [date]. Total: S$[amount], including [applicable tax details].
Prepare, review, then share
- Enter approved rates in Business setup in the free workspace.
- Select general servicing or chemical wash and enter the confirmed unit count.
- Preview the quotation and check the total, exclusions and requested date.
- Print or save a PDF, then save the opportunity and next follow-up date.
The free workspace stores records in the current browser. Export a backup regularly. AI Starter adds an account-saved workspace and enquiry assistance; you still review prices and booking availability.
Create a free aircon quotation → · Prepare your enquiry reply →